Privacy Notice

Who we are

Our website address is: https://www.starsinyourskies.org. We are a non-profit organisation that provides astronomical information, education, events and experiences to the general public. You may contact us by email only by using our Contact Us form.

Personal Data we Collect and Why we Collect it

When you Access our Website

We monitor the web pages that you visit. We collect and analise anonymised data relating to your visit for the purposes of assessing the value of the webpages to our visitors. We use Google Analytics for this purpose. You may access Google Privacy Policy and associated information here: https://policies.google.com/privacy?hl=en

If you subscribe to be kept up to date with news about our website and our activities, we will record the information on the subscriber’s form so that we can keep you appraised of our news. You will be required to validate your email address, and explicitly give your consent to receive our news. You will be able to unsubscribe from this service at any time by using the links on the email news we send to you, or by using our Contact Us form.

If you have an account registered on our website we retain your name and contact details together with the content you add and maintain for the purposes of providing a record of Authorship of the content. We also record your screen preferences which are retained for your convenience when you subsequently log-in to the website to further maintain your content.

When you leave Comments

When you leave comments on the website we collect the data you enter on the comments form plus your IP address and browser user agent ID. That helps us to detect and protect us all from spam.

When you leave a comment on our site you may opt-in to save your name, email address and website in cookies. This is for your convenience so that you do not have to fill in your details again when you leave subsequent comments.

We use anonymized data created from your email address to check if you have a Profile Picture with the Gravatar service. If you are registered with them, we display your registered profile picture with your comment. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. If you are not registered with the Gravatar service, then we show only your comment and we retain your email address to relate you with your comment.

When you Upload Media

If you upload images and other media to the website, you should avoid including embedded location and other personal data (EXIF GPS) with your uploaded media. When other visitors to the website download the media, the embedded data will be included.

When you use our Contact Forms

We collect the information that you enter into the Contact Form so we can respond appropriately. We will retain your comments, your contact information, and our responses to you for subsequent follow-up, and quality management.

Cookies

Cookies created when you make comments on the website are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

When you visit our login page, we set a temporary cookie to see if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we set up several cookies that save your login information and your screen display choices. The login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. When you log out of your account, the login cookies are removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie has no personal data. It only indicates the post ID of the article you edited. The cookie expires after 1 day.

Embedded content from other websites

Pages on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites will behave in the same way as if the visitor were to visit the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content.

How long we retain your data

If you leave a comment, the comment, your name and contact information are retained indefinitely. We can then recognise you and automatically approve subsequent comments you may make.

If you use the Contact Us Form, then we will retain the details indefinitely, or until you ask us to delete it.

Users with an account registered on our website can see and edit the information they have provided at any time. However, their username is retained as a permanent record linked to the content associated with their account.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us.

You can also request that we correct or erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Who we share your data with

When you leave comments on our website, we will moderate the content and reserve the right to decide to publish or not. The moderation process includes referring your comments and details to an automated spam detection service.

If you use our Contact Us form, we do not share your information with any third party. If information from a third party is an appropriate reply, we will refer you to the third party.

Our website is Hosted by Krystal Hosting Limited and can be contacted at https://krystal.uk. They hold and process our database which includes information that we have collected from you. Their Privacy Notice is at https://krystal.uk/privacy.

How to Contact Us with any Data Protection Concerns

If you have any concerns over Data Protection and Privacy issues, please use our Contact Us form in the first instance.

Additional information

How we protect your data

Our hosting provider has extensive security and protection facilities with respect to accessing their equipment.

Our SSL certificate provides authentication, encryption and decryption of data sent over the Internet.

We are vigilant in maintaining our WordPress installation with the most recent releases of software which minimises the risk of data breaches and protects us from the most recent threats.

What data breach procedures we have in place

We expect to be notified by Krystal and WordPress if they discover any concerns regarding data breaches. We have sufficient information to notify everyone for whom we hold data if we discover a data breach.

What third parties we receive data from

We don’t have any relationships with third parties to receive private data.

What automated decision making and/or profiling we do with user data

We use anonymised data collected through the website and social media analytics to measure the levels of interest in and to improve our offerings.

Industry regulatory disclosure requirements

Not applicable to us

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